The Opportunity:

    Join our engineering consultancy and help keep our office running smoothly. In this varied role, you'll provide exceptional front-of-house service, support daily office operations, coordinate facilities and supplies, and assist with administrative and finance tasks. We're seeking a proactive, organised professional who enjoys supporting people and creating a positive workplace experience.

    In this role, you will:

    • Answer & screen incoming phone calls, taking messages and re-directing calls as required
    • Welcome clients and visitors to the office
    • Assist clients / visitors sign-in process
    • Maintain the reception, boardroom, meeting and Zoom rooms, ensuring they are kept tidy
    • Open, sort, log and distribute incoming mail
    • Book couriers
    • Arrange catering for Directors and internal meetings
    • Manage site car usage
    • Liaise with office vendors such as handyman and electricians to fix maintenance and repair issues
    • Assist HR in providing labelled PPE items for new starters (i.e.: hard hat labels).
    • Reconcile the cab charge receipts and Uber account– monthly
    • Assist Workplace & Events Manager with monthly credit card receipts.
    • Maintain and order office stationery supplies
    • Order office kitchen supplies
    • Check all printers across the office and ensure paper supplies are kept full
    • Ensuring kitchen cupboards and stationery cupboards are kept in a neat and orderly fashion
    • Other office support as required

    Who are we looking for?

    • At least 2 years’ experience in a similar role
    • Proficiency in MS Office skills (Outlook, Word, PowerPoint, Excel).
    • Strong organisation skills and the ability to multitask
    • Excellent attention to detail
    • Proactive attitude
    • Excellent time management and the ability to prioritise work
    • Problem solving/analytical skills
    • Excellent communication skills i.e. verbal and written.

    Attributes

    • Dependable and self-motivated
    • Customer focussed
    • Ability to use own Initiative
    • Good interpersonal skills and an ability to deal with phone calls / staff questions in an effective, kind, and respectful manner.

    Does this sound like you?

    Please Click Here to apply!

    There’re a few reasons you’ll like growing your career at TTW. You will have the benefits of flexible working, work life balance, health & wellbeing programs, extensive training opportunities and more.

    TTW is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.

    Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we’ll be in touch.